Organising an Office Move

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Organising an Office Move

It may seem very daunting but if you break it down into steps, you will be able to manage the project from the early "thinking stages" right through to moving day.

The first step is to form your moving team. Decide who is going to be involved with clear roles and responsibilities. These include:

o IT - vital to make sure you are up and running at the new site
o HR - good communication with the staff you are moving
o Finance - someone to control the budget for the product
o Facilities/Office Manager - someone who knows the building inside out and will be dedicated to the project.
o Administration staff - they are generally the people that know the most about the organisation

Whilst there are several stages, from sourcing the right premises through to taking advantages of the tax breaks with your Capital Allowances, this article will focus on the co-ordination, planning and moving you do with your removals company.

Packers and Movers Ludhiana

Areas of the project you need to identify, gain quotes for and organise include:

- the disposal and recycling of your old office furniture and equipment
- confidential waste (arrange a purge as part of the moving process)
- whether you require temporary storage during the move
- insurance (liase with your insurers and check the removal company's limitations)
- contingency (it is advisable to build in 20% for the unexpected and or changes)
- health & safety (ensure your moving company are compliant)
- storage (consider an off-site location for long term storage freeing up valuable office space)
- lifts (are they suitable for the moving company to use, if not you will need to allow more in the budget for the items to be carried up stairs)

- parking for removal vehicles(many councils require 2 weeks notice for the suspension of bays)
- put someone in charge of the packing of crates and de-cluttering
- make sure your staff know when they need to clear their desks, pack up crates and advise clients of any down time
- security (have someone in place at both the old and new buildings to avoid anything going missing in the confusion)

Once you have Packers and Movers Ahmedabad moved into the new office schedule a walk through with your contractors and look for snags. Thoroughly test everything from phones through to lights. Have a final handover and perhaps arrange a supermarket delivery to the new office of tea, coffee or even champagne. Congratulate yourself and everyone involved on a job well done and take a well deserved holiday.

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